Video Archiving

Does your police department rely heavily on squad car and body camera video recordings? With IT in a Box’s fixed monthly cost, cities no longer need to buy additional expensive storage for video. That’s right! As your squad car and body camera video recordings continue to grow at a rapid pace, your storage costs do not change.

Police car with siren on at night

City requirements for video archiving grow more and more immense. For example, the requirement for many cities to capture, record, and store police department body camera video has drastically increased the amount of needed storage space.

Overall, there’s just too much risk to community services, public trust, and legal liability to neglect a city’s electronic storage capabilities and underlying information security related to video records.

Who endorses IT in a Box?

Alabama League of Municipalities logo

Call (334) 262-2566

Arkansas Municipal League logo

Call (501) 978-6106

Call (203) 946-3782

Georgia Municipal League Logo

Call (678) 686-6213

Iowa League of Cities logo

Call (515) 974-5316

Kentucky League of Cities logo

Call (800) 876-4552

Trusted

ALM’s, AML’s, CCM’s, GMA’s, Iowa League’s, and KLC’s technology solution for Alabama, Arkansas, Connecticut, Georgia, Iowa, and Kentucky towns & cities.

Tailored

Comprehensive technology products and services — from a new website to data backup — tailored to the unique needs of municipalities.

Affordable

Priced for towns & cities — from the smallest to the largest — with a predictable, flat monthly fee.

Video Archiving Features

Unlimited offsite video storage following state records retention policies

No more buying additional expensive onsite storage for video. With IT in a Box, you can now keep your most recent videos onsite for quick access while we archive your videos offsite following state records retention policies (such as for police department body camera video).

Fixed monthly cost

As the quantity of your police department squad car and body camera video footage continues to rapidly grow, your storage costs do not change over time.

Security and compliance with records retention schedules

Because police department squad car and body camera video footage captures confidential, private, and sensitive information, you need to secure the footage. No excuses. Old servers or software are a risk. Only authorized users should access the data. IT in a Box applies information security best practices to your video storage.

Assistance processing Open Records Requests and quickly accessing video

Our engineers have extensive experience handling Open Records Requests and quickly retrieving video files for municipalities. That experience allows us to work alongside you to handle these kinds of requests quickly and efficiently.

Even better, under a service such as Sophicity’s IT in a Box, any labor for a record request is included. That means cities can leverage us for this work—with no additional fees and no extra invoices.

Data backup archiving

As part of IT in a Box, we provide cities with onsite data backup storage for quick data recovery and unlimited offsite data backup storage for disaster recovery. That includes archiving your video following state records retention policies—making sure your video is available even in case of a disaster such as fire, flooding, tornado, and even ransomware.

Want to know more?

4 Ways for Police Departments to Lower Body Camera Video Storage and Archiving Costs

4 ways to for PD to lower body camera video storage and archiving costs preview

Municipalities are capturing greater amounts of squad car video and enormous amounts of body camera video footage. Because of greater public safety scrutiny, more sophisticated body camera technology, and new laws passed each year holding towns and cities accountable for retaining this footage, municipalities are understandably growing more worried and concerned about their video archiving capabilities.

One of the key issues with this technology is storage costs. Learn about four ways you can keep body camera video storage and archiving costs low and predictable for your police department.

Check out other IT in a Box features...

Cybersecurity and Computer Maintenance

We help guard your municipality against cyberattacks, viruses, ransomware, and data breaches by keeping your computers patched, protected, and healthy—24/7. Our management includes always-on monitoring and alerting for issues, enterprise-class antivirus protection, automated computer maintenance, ongoing software patching to keep you secure, and regular training to keep you and your staff on guard and alert.

24X7 Helpdesk

Every day of the week, our U.S.-based helpdesk team supports you in the office, working from home, or while you’re on the road. No entry-level or junior tech support. You speak to experienced senior engineers with years of municipal experience who help you address any IT issue ASAP—either remotely or onsite.

Data Backup and Disaster Recovery

Server failure? Flooding? A tornado? Ransomware? No problem—your data is safe. We provide onsite data backup for quick recovery, and unlimited offsite data backup for worst-case scenario recovery after a major incident like a natural disaster. You also ensure the success of your data backups with our real-time monitoring to quickly address data backup issues and quarterly testing to verify your disaster recovery.

Records / Document Management and Email

IT in a Box protects your records, documents, and email. We’ll apply your records retention schedules to your documents so that you can reliably archive, retain, access, and delete information—and we even help you process Open Records Requests. Plus, we provide you Microsoft Office 365 for your desktops.

Video Archiving

Does your police department rely heavily on squad car and body camera video recordings? With IT in a Box’s fixed monthly cost, towns and cities no longer need to buy additional expensive storage for video. That’s right! As your squad car and body camera video recordings continue to grow at a rapid pace, your storage costs do not change.

Policy and Compliance

To protect against cyberattacks and assist with audits, we help you adopt policies and best practices that educate your staff and make sure your technology helps you comply with state law. In addition to staff training, we shore up any compliance gaps by securing, documenting, regularly testing, and proactively managing all your technology. We will also help you create policies around software, application, vendor, network, wireless, physical, user, and remote access.

Website

We provide you a modern, custom-designed website that looks good and delivers the information your citizens need. Have as many website pages as you want including pages for town/city hall, public safety, parks and recreation, news, and events. Our website also features the ability to offer online payments and offers a user-friendly backend system so that you can add and update website information yourself. Or if you want, submit your website updates to us and we will post them for you.

Vendor Management and Procurement

Do you get frustrated wasting time on software support calls where you’re not sure if you’re resolving the problem? Our experienced staff steps in to take care of this dirty work. From resolving issues to even purchasing new computers for you, we will work with technology vendors directly so that you don’t lose hours and days on the phone.

Ready for Better IT?

You can take the next step towards improving your IT and request a quote or sign up for our newsletter to receive helpful IT tips in your inbox.